Welcome to CT State Community College Housatonic

Housatonic Community College Contract Processing Procedure

• A contract agreement/template, completed by the originator, is emailed to Linda Anzaldi at .

• Business Office assigns the contract a number, reviews contract agreement/template, and, if necessary, reformats and/or requests additional information.

• Contract agreement is printed and given to the Director of Finance.

• The Director of Finance reviews the contract (corrections are made if necessary).

• The contract is reviewed by the Dean of Administration, if necessary.

• The contract and required supplemental forms (Nondiscrimination Certification, Certified Resolution if needed, W-9), along with an instructional memo explaining signature completion by all parties, are returned by Linda Anzaldi to the originator for completion.    

• Once the originator has had the contract and all necessary supplemental forms signed/completed by the Contractor, the originator forwards the contract to their divisional Dean to initial and date, to show Dean’s approval of the Contract.  
• Contract is then returned to Linda Anzaldi.

• Contract and all signed forms are reviewed by the Business Office and incomplete or incorrect forms are returned to the originator.

• Dean of Administration reviews and signs contract, and returns it to the Business Office.

• Copies of the fully executed contract are returned to originator

OR (if monetary value of the contract is $25,000 or more),

• Contract is sent to Attorney General for signature; once Attorney General signs and returns contract to Business Office, copies of contract are made and returned to originator.

NOTE:  Certain templates have been approved by the Attorney General’s Office.  They are for the areas of Allied Health, Clinical Nursing, and Revenue BI-CE (Business & Industry/Continuing Education).  If the originator of a contract uses one of the approved templates, with no modifications, that contract will not have to go to the Attorney General’s Office for approval.  

Allow at least two weeks for contracts that do not have to go to the Attorney General’s office for approval.  Allow at least five weeks for contracts that need the Attorney General’s approval.

11-24-2015